Policy resources
ÁñÁ«¹ÙÍø Policy Framework
In this section you will find:
- an overview of the ÁñÁ«¹ÙÍø Policy Framework
- the policy review and development cycle
- templates and forms
- guides: information to support policy developers.
ÁñÁ«¹ÙÍø Policy Hierarchy
-
The ÁñÁ«¹ÙÍø Policy Framework is a process to develop, communicate, implement, review and monitor University-wide policy documents including rules, codes, policies and instructions.
The Policy Framework includes:
- The Policy Framework Policy that describes a process to develop, review and retire University-wide Documents and contains the ÁñÁ«¹ÙÍø policy hierarchy.
- An online policy libraryÌýmanaged by Governance that is the source of truth for university-wide policy documents.ÌýThis library will include policy documents on the University’s activities. All areas of the University must link to the university-wide policy documents published by Governance.
- Policy delegations which authorise specific committees or positions to establish, implement and maintain policy documents. Policies may also contain, or be linked to, standards, procedures or instructions that are developed by staff with authority to do this stated in the policy or in the Register of Delegations.
- Policy document resources, including templates and forms, that support a standard approach to the development of policy documents and equip staff to develop and review these documents.
- Training and policy implementation to support staff and students to find, understand and apply university-wide policy documents.Ìý
-
°Õ³ó±ðÌýPolicy Framework PolicyÌýdescribes the development, review and retirement process for University-wide policy documents.
A policy review and development cycle applies to all policy documents with the following steps:
- Identify and scope
- Consult and research
- Draft considered by relevant committees
- Post for comment
- Endorsement and approval
- Communication and implementation
- Effectiveness, monitoring and review.
If you are thinking about developing a University-wide policy or instruction please contact the policy team inÌýGovernance to discuss your project.
ÁñÁ«¹ÙÍø policy documents will be reviewed as part of the Policy Transformation Program (PTP) from 2023-2026. For information about the PTP see the .Ìý
Resources for PTP policy developers are maintained in Teams and communciated viaÌý.Ìý
Approval
Codes of Conduct are approved by ÁñÁ«¹ÙÍø Council.
Policies may only be approved by the Vice-Chancellor, or by ÁñÁ«¹ÙÍø Council.
Standard and procedure sections in a policy and ÁñÁ«¹ÙÍø-wide instructions are approved in accordance with Section 4.2.3 of the Register of Delegations by the:
- Vice-Chancellor
- Provost
- Deputy Vice-Chancellor
- Vice-President
- Chief Human Resources Officer
- Pro-Vice-Chancellor
- General Counsel
- Dean of Graduate Research
- A person occupying the position of Chief, Executive Director, Head, Director, Senior Manager, or Manager.
Speak to a Policy Officer about the nominations process. A list of Nominees is recorded by Governance.
-
Phase One Policy Proposal
Contact the Policy team for their advice on completing a Phase One Policy Proposal. These must be approved by the Interim Vice-President, Transformation, Planning and Assurance. The Interim Vice-President will decide if a new policy is needed.
Ìý
Phase Two Approval Form
At the approval stage you will prepare a Phase Two Approval Form. The form will describe the background, consultation process followed, summarise changes and the reasons for the changes. A policy officer in Governance will check this form before it is forwarded with the final draft policy document to the relevant approver. You must also provide:
- the final draft (in Word)
- the implementationÌý planÌý
- the record of consultation: comments and responses
Governance will check the final draft for administrative updates and advise the next steps.
Ìý
Drafting templates
Policy
Contact theÌýPolicy teamÌýfor the new policy template. Policy now incorporates standards and procedures.
-
Ìý